Administrative Assistant


Westin Calgary Airport [WCA]
Calgary, Alberta

Posted On: June 07, 2024
Last Day to Apply: June 18, 2024
Employment Type: Contract

We are looking for an Administrative Assistant to join our team!

Are you a detail-oriented multitasker with strong administrative skills looking for an exciting one-year contract opportunity? This is the perfect job for you!

Job Description

As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions. In this role, will be responsible for supporting the hotel's daily operations by providing comprehensive administrative assistance to the General Manager. This includes handling a variety of tasks related to organization and communication, requiring excellent organizational skills and the ability to work independently.

(This role is for a 1-year contract)

Key Focuses

Operations Management

  • Oversee daily hotel operations for efficiency and guest satisfaction.
  • Coordinate with departments for seamless service.
  • Assist with Brand Standard Audit (BSA) preparation.

Office Management

  • Maintain and order office supplies.
  • Manage schedules, appointments, and events.
  • Ensure a clean and organized office environment.

Financial Tasks

  • Code, submit, and track invoices.
  • Perform daily cash counts and maintain floats.
  • Calculate tips using MICROS system.
  • Handle Night Audit Balancing.

Administrative Support

  • Prepare and distribute reports and documents.
  • Maintain records and filing systems.
  • Organize hotel team’s calendar of events.

Communication

  • Serve as a contact for internal and external communications.
  • Handle correspondence (emails, calls, mail).
  • Coordinate with hotel departments.

Coordination

  • Organize hotel events and meetings.
  • Participate in and minute meetings.
  • Support community engagement initiatives.
  • Assist with Health and Safety Committee.

Experience/Passions/Education

  • Service-oriented with an eye for details 
  • Excellent organization skills with the ability to multi-task 
  • A hospitality degree or related experience is an asset but not required 
  • One year of office administration or hotel experience is preferred.
  • Knowledge of PMS Lightspeed, MICROS, and online graphic design tools is an asset but not required. 
  • Proficient in Microsoft Office tools

Working Conditions

This position will be based in a fast-paced environment with office hours Monday to Friday, 8 am – 04:30 pm, with the occasional weekends to support departmental functions or meetings. This role will demand the ability to multi-task and keep organized. Multiple technology applications are used in the day to day working environment.  

About Westin

At Westin, we understand each guest is unique; hence, we customize care and attention to create a personalized and distinctive experience. We believe in proactively meeting guest needs and not reacting to them. We offer our guests countless opportunities to maintain their well-being while restoring a sense of control so that they leave feeling better than when they arrived. We are looking for enthusiastic candidates who are willing to be a part of the most preeminent wellness brand in hospitality, empowering guests to enhance their well-being when they need it most.

Skip to the main content