Rooms Coordinator

Rooms Coordinator

Rate of Pay:  $24.00 per hour

THIS JOB IS LOCATED IN KANANASKIS, AB.  SUBSIDIZED STAFF HOUSING IS AVAILABLE. 

Experience the Kananaskis Mountain Lodge here:  https://vimeo.com/261927699    

Start a new Adventure while working for an Autograph by Marriott resort located in the heart of the iconic Canadian Rockies!  The Kananaskis Mountain Lodge is surrounded by untouched beauty and rugged mountain peaks, offering a once-in-a-lifetime opportunity for those seeking a culture that offers a work-hard, play-hard mantra, an empowering workplace, industry-best perks and benefits, and amazing development opportunities for those looking to grow a career.  Join the Marriott family today! 

The Role:

We are looking for a Rooms Controller to join our Front Office Team. Strong communication skills, the ability to multitask under pressure, and work within a team environment are integral to the success of this role. The Rooms Controller will support the Front Office by serving as the liaison between FO, Sales, Reservations, Housekeeping, Engineering and Food & Beverage. Having a strong understanding of hotel property management systems, and hotel operational systems (Loyalty programing, Guest chat and ticketing systems) will be essential to the success of the Rooms Controller.

Job Duties:

• Managing the inventory and the assignment of guest rooms.
• Pre-assign room allocations for upcoming reservations, balancing room categories, blocking upcoming arrivals behind departures to ensure maximum occupancy.
• Prepare for upcoming groups arriving by reviewing group CSM agendas and accommodating any specific rooming preferences, blockings and billing and/or reservation requests.
• Balancing inventory
• Review arrival plan of the coming business day and ensure profiles are updated correctly and merged accordingly.
• Identify all Bonvoy Elite Members, VIP arrivals and SNA bookings and handle pre-arrival correspondence and room blocking.
• Managing queue rooms
• Identify, resolve, and communicate any oversell categories or dates in PMS Opera – during the shift ensure house is balanced and in case difference occur process corrective measures and communicate with Front Office Manager and Revenue Manager.
• Attend Agenda meetings to ensure all group blocking requests are met
• Organize and coordinate check-in/pre-registration procedures for arriving groups.
• Communicate with guests to ensure they are assigned the best possible room
• Liaise with Maintenance and HSK to ensure OOS & OOO status is communicated and updated accordingly
• Execute room moves and back to back reservations
• Facilitate guest room amenity deliveries
• Acting as a front desk agent to cover agents' breaks and answer internal and external calls throughout their shift.
• Review all Customer Care Cases in GXP on an hourly basis– distribute and action accordingly – case to be closed within 48 hrs.
• Action all SNA cases are actioned and close once the respective reservations are updated.
• Update and prepare all mobile check-in reservation accordingly and notify FO team and monitor and action all mobile check-outs.
• Issuing room keys via Mobile Key, or in person to guests
• Transmit and respond to messages through GXP Chat and Kipsu messenger
• Assist in the training of new Front Office team members
• Create new reservations for guests
• Actively communicating to Housekeeping, Engineering on room status and planning preventative maintenance
• All other duties as assigned

Employment Experience and Educational Requirements:

• Friendly and outgoing personality with a passion for excellent guest service.
• Serve as an Ambassador for the Front of House (or Hotel).
• Hospitality Degree in Tourism Management or Hotel Management is an asset.
• Previous hotel Front Desk experience (strongly preferred).
• Previous experience working with Housekeeping or Inventory Management
• Guest Service Experience required.
• Experience in using POS, Opera, Marsha or related operating systems.
• Be familiar with reservations, rooms control and basic room inventory.

Amazing Perks:

• Marriott Employee Travel program providing you with discounted room rates and food and beverage discounts at any of Marriott’s chain of hotels
• Personal days: 5 per year after 90 days of continued full-time employment
• Food and Beverage discounts at ALL 6 of our dining outlets
• Growth and development opportunities, both personal and professional
• Onsite staff accommodations which include a residence convenience store and employee gym
• One meal per day in our employee cafeteria (taxable benefit)
• Discounts on activities offered through our Activities Committee:  Skydiving, Yoga, rafting, to name a few
• Shuttle access to Calgary and Canmore
• Health and Wellness benefits (some restrictions may apply)
• Vacation is accrued starting on your first day of work at a rate of 4% of your earnings
• Discounted access to our Nordic Spa
• Discounted Ski Pass and Golf rates*
• Kananaskis Parks Pass

Apply now or visit us to learn more information at www.livetheadventure.ab.ca

Experience the Pomeroy Kananaskis Mountain Lodge here:  https://vimeo.com/261927699

 *Season Availability, subject to cut off dates.

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